The EVV Update ABA Providers Need
Disclaimer: This blog is purely for informational purposes and should not be used in lieu of federal and state regulatory sources. We encourage you to complete more research and follow deadlines as you see fit.
The upcoming deadlines for electronic visit verification (EVV) have some ABA providers confused and scrambling to make changes. Before you make any big changes to the way you do business its important to know exactly what changes need to be made and why. We’re here to guide you.
A few notes about EVV:
- EVV creates a digital record of ABA services by notating who the services were provided to (client), who provided the services (provider), where they were provided, when they were provided, and what exact services were provided.
- “States must require EVV use for all Medicaid-funded PCS by January 1, 2020 and HHCS by January 1, 2023.” This does not include ABA services, but states can include ABA if they deem it necessary.
- Some providers may have been doing some form of EVV before the mandate occurred.
- Only two states (thus far) have decided to require EVV for ABA services. Those states are Colorado and Florida.
- Each state that is working to require EVV for ABA services has approved vendors that providers can work with. However, in most cases you can request to use an alternative vendor.
Next steps for ABA providers.
- Know the rules for your state. Right now, if you’re an ABA provider outside of Colorado and Florida then the new mandate does not apply. However, states can change this at any time.
- Colorado ABA providers will need to work to comply with the EVV mandate by late summer 2020. Under the Colorado model, providers can you the state solution, Sandata or an alternative EVV vendor. In both cases, providers must contact Sandata to start the process. (Colorado HCPF)
- Florida ABA providers need to receive training to start using the Tellus EVV system. Florida’s mandatory launch date is no earlier than March 1, 2020. At this time providers will be required to begin using the approved system. (AHCA)
CodeMetro has you covered
At CodeMetro, we’re ahead of the game! With our new Clock In/Out feature in both NPAWorks and NPAGo, you are able to capture the date, time, and geolocation of your provider at the start and end of the session. With this great new feature, you can provide electronic verification of services (EVV) or track exact arrival and departure times for internal purposes. If you are interested in using Clock In/Out, please reach out to support@codemetro.com for help in enabling this feature!
Colorado ABA Providers and Customers
Each provider must reach out to Sandata directly to begin the process of testing with CodeMetro. The contact information for Sandata is listed below. When you reach out to them, please reference CodeMetro as your chosen “alternate EVV vendor” to determine your next steps. More information about this process can also be found on the Colorado HCPF website at Colorado HCPF EVV Provider Choice Systems Process. During “Phase 2” of Sandata’s process, a representative should provide you with contact information for the Sandata technical interface support team. When you receive this information, please contact us at 646-926-7081 and provide the contact details so we can begin the work on our side. Sandata Technologies: Phone: (855) 871-8780 Email: CO-HCPF-EVVProviderHelpdesk@etraconline.net